Google Keep allows you to create notes and to-do lists that sync throughout your pc and telephone or pill. It’s useful in quite a lot of methods: You can document voice memos, and Keep will transcribe them as textual content notes. You can embody pictures in your notes, and if textual content is proven in a picture, the picture exhibits up in search outcomes. You can create time- or location-triggered reminder notifications primarily based in your notes. You can share your notes with different folks and collaborate on them.
Keep is free for particular person customers and included with a subscription to Google Workspace. You use it by way of an internet browser in your pc, and it’s additionally obtainable as an app for your Android or iOS gadget. You’ll get essentially the most mileage from Keep in the event you use each the desktop browser model and the cellular app in your every day workflow, so to take notes and entry them wherever you’re. Your Keep notes will sync to the cloud by way of Google Drive.
This information walks you thru easy methods to shortly begin utilizing Keep. The screenshots and descriptions of the consumer interface refer particularly to the online model, however the identical options are within the Keep cellular app — simply laid out in a different way.
Meet the Keep residence web page
Start by going to maintain.google.com. If you’re not already signed in along with your Google account (with Gmail or Google Workspace), you’ll be prompted to take action.
Keep’s residence web page contains a essential board within the middle and a sidebar alongside the left. The first time you employ Keep, this essential board will likely be empty; when you begin including notes, they’ll seem right here. The white bar within the middle of the primary board (with “Take a note…” inside it) is what you employ to create notes.
Create a brand new observe
Start typing contained in the “Take a note” textual content field. As you sort, the white bar expands down and turns into a brand new observe. You can sort in no matter textual content you need or paste in textual content that you’ve got copied from one other supply.
Along the highest of the observe, you possibly can sort in a title for your observe. To the appropriate of this title line is a pushpin icon. When you click on it, this prioritizes the observe by pinning it towards the highest of the primary board. (You’ll discover extra particulars about how pinned notes work later on this information.)
If you paste in an internet hyperlink, a preview of the linked web page seems alongside the underside of the observe as a thumbnail with pattern textual content from the web page. Clicking the preview opens the hyperlink in a brand new browser tab. To take away the preview, click on the three dots that seem over the appropriate finish of this preview and choose Remove.
For every extra hyperlink you add, a preview for it’s added to the underside of the observe, beneath the preview for the beforehand added hyperlink. This hyperlink preview characteristic might not work for each hyperlink you paste into your observe, although. (It can be turned off below Keep’s settings, described later on this information.)
If you wish to create a listing of numbered objects in your observe, begin a line by typing 1. Then sort your textual content and press the Enter key; the subsequent line robotically begins with “2.” You can delete this subsequent quantity by urgent the backspace key.
5 extra methods to create Keep notes
Here are different methods to create a brand new observe in Keep:
- Start a to-do checklist by clicking the checkbox icon on the proper finish of the “Take a note” bar. Then observe the steps in “Turn a note into a to-do list” beneath.
- Draw a doodle to place into the observe by clicking the paintbrush icon on the finish of the “Take a note” bar. Then observe the steps in “Add a drawing” beneath. Note that this software is on the market solely if you use Keep in Chrome, Chrome OS, Microsoft Edge (primarily based on Chromium), or Opera, in addition to the cellular app.
- Upload a picture to place within the new observe by clicking the image icon on the finish of the “Take a note” bar. Then observe the steps in “Add or remove images” beneath. If you’re utilizing the cellular app, you possibly can take a photograph along with your telephone or pill.
- In the cellular app, document a voice memo by tapping the microphone icon. Start talking, and Keep will transcribe your spoken phrases into textual content in actual time.
- Finally, Google presents a Keep extension for Chrome. After you have put in it, right-click the Keep icon to the appropriate of Chrome’s deal with bar and select “New blank note.” (To save an internet web page to create a brand new observe, left-click that very same Keep icon. To use textual content on an internet web page to create a observe, spotlight the textual content, right-click on this highlighted textual content, choose “Save to Keep.” To save a picture on an internet web page to create a observe, right-click the picture, choose “Google Keep Chrome Extension” and “Save image to Keep.”
Enhance your observe
At the underside of a observe is a toolbar that permits you to take varied actions on a observe. Starting from the left…
Set a reminder for your observe
Click the bell icon to choose a day and time if you need Keep to ship a notification to your pc, telephone, or pill about this observe. Select one in every of Keep’s prompt reminder instances or Pick date & time to set a customized time for the alert to look. You can use this operate to remind you of an appointment or different essential occasion.
You may also select Pick place to set location-based reminders. For occasion, you could possibly remind your self to test in along with your boss if you arrive on the vacation spot airport throughout a enterprise journey.
The headshot icon allows you to share the observe with others so to work on it collectively. These folks could be out of your checklist of contacts saved below your Google account (or your company listing below a Google Workspace account), or you possibly can invite folks by getting into their e mail addresses. They’ll get an e mail inviting them to collaborate in your observe; they might want to sign up with a Google account to take action.
The folks you invite to collaborate can change all features of your observe, as described all through this information, besides for deleting the observe.
Change a observe’s background colour
The palette icon allows you to change the background colour of the observe. You can select from 12 colours.
You might discover it useful to alter a observe’s background colour to make it straightforward to identify on the primary board, or to designate notes below an identical class with the identical colour. Or you could possibly provide you with a color-coded system — for instance, purple notes have the best precedence, whereas yellow notes get decrease precedence.
Add or take away pictures
To add pictures to your observe, click on the fourth icon to pick a picture file saved in your pc or cellular gadget. It will seem on the high of your observe.
You can maintain including pictures; every subsequent picture you add to a observe seems to the appropriate of the primary picture you added. When you click on a picture in a observe, a viewer software exhibits you the picture in a bigger measurement.
To take away a picture, transfer the mouse pointer over it and click on the trash can icon that seems on the lower-right of the picture.
Archive a observe
Clicking the “down arrow in a box” icon removes the observe from the primary board and stows it in your Keep account’s archive. This is an effective place to place notes for safekeeping if you’re not utilizing them however do not wish to delete them.
Tag a observe with a label
Tagging a observe with a number of labels lets you discover them shortly later. For instance, you possibly can select to see solely the notes that you’ve got tagged with the “Work” label on the primary board. (Later on this information we’ll talk about easy methods to filter notes by label.)
To add a label to a observe, click on the three-dot icon on the observe’s toolbar and choose Add label from the pop-up menu. (If your observe already has a label, choose Change labels from the pop-up menu.) You can tag your observe with a brand new label that you simply sort in a textual content field, or choose the checkbox for a label that you simply’ve beforehand created. When you’re achieved including a label to your observe, simply click on anyplace outdoors of the “Label note” pop-up.
You can take away a label from a observe by hovering over it and clicking the X by the label.
Add a drawing
Remember, this feature is on the market provided that you’re utilizing Keep in Chrome, Chrome OS, the Chromium-based Microsoft Edge browser, Opera, or the Keep cellular app for Android or iOS.
Click the three-dot icon on the observe’s toolbar and choose Add drawing from the pop-up menu. A easy drawing software opens; you should utilize it to shortly sketch a doodle utilizing a mouse, touchpad, or the touchscreen of your telephone or pill.
When you’re completed, click on the left-pointing arrow within the upper-left nook to return to your observe. The drawing you sketched seems on the high of your observe, and you possibly can handle it like every other picture.
Turn a observe right into a to-do checklist
Click the three-dot icon on the toolbar and choose Show checkboxes from the pop-up menu. Checkboxes will likely be set at first of every line of textual content in the primary physique of your observe. (If you flip this operate on for a clean observe by clicking the checkbox icon on the proper finish of the “Take a note” bar, every new line of textual content that you simply sort will begin with a checkbox.)
If you hover your cursor over an merchandise in your guidelines, an icon with six dots seems to the left of its checkbox. You can rearrange the order of the checkbox objects by clicking and holding the six-dot icon, then dragging and dropping the merchandise into one other spot within the checklist. (In the cellular app, the six-dot icons are all the time seen. Just press and maintain one subsequent to an merchandise on the guidelines, then drag and drop the merchandise to a different spot within the checklist.)
You can indent objects within the guidelines: Grab the six-dot icon subsequent to an merchandise, then drag it to the appropriate and launch. This lets you make a checkbox merchandise seem as a subsection beneath the merchandise above it.
Clicking an merchandise’s checkbox crosses out its line of textual content and sends it to the underside of the observe. If you click on the checkbox once more to take away the checkmark, this sends the checkbox line of textual content again to the checklist of unchecked traces. Its textual content will not be crossed out.
You can delete a checkbox merchandise by hovering the mouse pointer over it and clicking the X that seems over its proper finish.
To uncheck or delete all objects you’ve checked, or to cover the checkboxes, click on the three-dot icon within the toolbar on the backside of the observe and choose Uncheck all objects, Delete checked objects, or Hide checkboxes.
Extract textual content from pictures
If a picture hooked up to your observe depicts textual content, Keep can attempt to extract it. Click the three-dot icon, then choose Grab picture textual content to insert that textual content into your observe.
Send your observe to Google Docs
Click the three-dot icon and choose Copy to Google Docs. A duplicate of the observe will likely be despatched to your Google Drive, the place work on it in Google Docs, Google’s web-based phrase processor, as a traditional doc.
Finish your observe
When you’re achieved tweaking your observe, click on Close. This shrinks down the observe and sends it to the primary board of your Keep residence web page. You can reopen a observe by clicking it, make any modifications to it, and click on Close once more.
Manage your notes
The essential board of your Keep residence web page is the place your notes seem. Imagine it as an enormous cork board that your notes are pinned to as playing cards. Once you’ve created a number of notes, it may be tough to seek out the one you need. But by no means worry: Keep has numerous methods to make them simpler to seek out.
Arrange your notes
Notes that you’ve got pinned (by clicking the pushpin icon to the appropriate of a observe’s title line) are set towards the highest of the primary board. More lately pinned notes seem first. Unpinned notes are pushed down towards the underside.
To rearrange your notes, simply drag and drop one observe to a different spot on the primary board. The different notes will rearrange themselves to accommodate the observe in its new spot.
If you wish to see a sure observe on the high of your essential board, pin it and then, after newer pinned notes displace it, drag and drop it nearer to the highest.
Search for notes
Along the highest of your Keep residence web page is a search field you should utilize to look for textual content in your notes. You may also slender down the search to sure varieties of notes (for instance, people who comprise drawings or voice memos), notes which have sure labels, or notes that you simply’ve shared with sure contacts. Keep gives useful shortcuts beneath the search field that you may click on to look for notes containing these and different standards. Notes that comprise your search question will seem on the primary board.
Keep has some search methods up its sleeve, too: Remember the way it transcribes voice memos to textual content? That textual content is searchable. What’s extra, if textual content seems in a picture in a observe, Keep can search that textual content as properly.
Choose List view or Grid view
To the appropriate of the search field are three icons: Refresh (a round arrow — click on this to reload your Keep residence web page), the List view/Grid view icon (two horizontal bars or 4 small squares), and Settings (a gear).
By default, your Keep residence web page is ready to Grid view, which arranges your notes in a grid structure. Clicking the horizontal bars icon places your essential board into List view, which makes your notes wider and exhibits them in a single lengthy, single column. This could be higher for scrolling by way of them on a telephone display, or in the event you’d relatively see extra data on particular person notes at a look.
When you’re in List view, the icon modifications to 4 small squares. Click it to return to Grid view.
Navigate the left sidebar
Keep’s left sidebar helps you filter which notes are proven on the primary board.
- Click Reminders to see solely notes that you simply set with reminder notifications.
- Click one of many labels to see solely notes that you’ve got tagged with that label.
- Click Edit labels to create a brand new label, change the title of a label, or delete a label.
- Click Archive to see solely notes that you’ve got archived.
- Click Trash to see notes that you’ve got lately deleted. From right here you possibly can restore a observe to the primary board. Otherwise, a deleted observe stays in Trash for 7 days earlier than it is eliminated perpetually out of your Keep account.
To the appropriate of the List view/Grid view icon, click on the gear icon and choose Settings from the pop-up menu. A panel opens the place you possibly can customise the default instances for your reminders, disable observe sharing, flip off thumbnail previews for hyperlinks in your notes, and extra.
Use keyboard shortcuts
You can save time in Google Keep by utilizing keyboard shortcuts to set off some actions. Below are among the most helpful shortcuts. To see extra, click on the gear icon on the higher proper of the Keep residence web page and choose Keyboard shortcuts, or simply sort ? if you’re on the Keep residence web page.
Handy Google Keep keyboard shortcuts
This article was initially printed in January 2019 and up to date in October 2021.
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